Set day capacity and leave time for interruptions
Check whether planned work fits after meetings, buffers, and reserve time.
Where to find it
Settings → Day capacity
How to use it
- Enable capacity planning and set the planning-day start and end.
- Choose transition time after commitments and an unplanned reserve.
- Set the nearly-full warning threshold and save.
- Review capacity on Today or while selecting Top 3. Reduce flexible work or change your plan when overloaded.
Limits and important details
- Capacity is advisory; it does not automatically move or delete tasks.
- Overlapping commitments are merged rather than counted twice. A timed task in Top 3 is not counted a second time.
- All-day events do not provide a duration and are excluded from timed occupied capacity.